compare bookkeeping solutions

Online accounting services can perform a wide range of tasks for busy business owners. Some focus on bookkeeping duties, such as entering and categorizing transactions, reconciling accounts, and generating financial statements and reports that you can take to your CPA at tax time. Some — such as virtual controllers, chief financial officers and CPAs — provide high-level accounting services, like internal audits and financial planning and analysis. To help you find the best accounting software for your small business, we examined some of the most popular platforms on the market today. We looked for affordable, easy-to-use accounting programs that included time-saving features, such as automated bank feeds, automatic payment reminders, and online invoicing and payment acceptance.

compare bookkeeping solutions

You may also want a system that includes customer relationship management (CRM) and some enterprise resource planning features. QuickBooks is another cloud-based accounting software program that also offers separate desktop options you can purchase and download. Its products are typically geared toward small- and medium-sized businesses, and more than 24% market share. It keeps everything organized in one place and keeps your business tax-ready all year long. However, issues with customer service kept it from taking the top spot. Popular options include Patriot, Wave, QuickBooks Online, QuickBooks Pro, and Xero.

Wave Financial: Best Free Accounting Software

To stay in business, you will need to maximize your amount of both. One of the easiest ways to do that is to address how you keep your books. The main issue of working with Merritt is probably evident with such a short list of features. Merritt may be the cheapest option on this list, but it’s also the most lacking.

Reports are your reward for keeping up with your daily work and completing it correctly. Every small business accounting service comes with templates for numerous types of insightful output. You select one, customize it by using the filter and display options provided, and let the software pour your own company data into it. It only takes a few seconds to generate a report after you have defined it.

What is Accounting & Bookkeeping Software?

With robust features and the ability to create personalized workflows, you can manage accounting, investments, inventory and purchasing exactly the way your company operates. You can also add more advanced features to manage customer relationships, fixed assets, job costing, subscriptions and revenue recognition to name a few. Gravity’s open platform integrates easily with other applications your company is already using. Our pre-built templates and automated workflows make implementation fast and simple. Moving to a new accounting software system is a lot more manageable if you outline the critical steps and establish a time frame for each milestone. For instance, you’ll need to convert data from your existing system and plan your new chart of accounts.

What is the simplest bookkeeping system to learn?

FreshBooks is one of the easiest accounting software to use. The software is designed for small business owners who don't have an accounting background. You can create and send invoices, track expenses, manage projects and clients, and view reports.

It also includes a mobile app to ensure that you can keep up with accounting tasks while you’re on the go. If you’re traveling and have numerous related expenses on the road, for example, then you can often take pictures of receipts with your smartphone. Some accounting services attach these receipts to a manually entered expense form. Others, such as Intuit QuickBooks Online and Xero, read the receipts and transfer some of their data (such as date, vendor, and amount) to an expense form using optical character recognition technology. Once you have completed an invoice, for example, you have several options.


Each accounting software on this list offers essential business accounting features and automations that will make your business’s accounting and payroll processes a breeze. We’ve included options to fit every budget and multiple business types, with some small business payroll software options as well. A traditional finance firm is one kind of outsourced bookkeeping option that you might choose.

  • QuickBooks is another cloud-based accounting software program that also offers separate desktop options you can purchase and download.
  • You can pay electronically or via check with the integrations, as well as make batch payments, search records and set payment approvals.
  • Plenty of founders opt to do their own bookkeeping in addition to all their other duties until their company hits a certain point of growth.
  • Using accounting software is an easy way to do your small business accounting, financial management, and reporting on your own.

These record templates vary in complexity, so you need to understand the differences before you go with one accounting service or another. Some, such as Patriot Software Accounting Premium, simply let you maintain descriptive product records. They ask how many of each product you have in inventory when you create a record and at what point you should be alerted to reorder. Then they actively track inventory levels, which provides insights on selling patterns and keeps you from running low. Keeping a tight grip on finances is critical for the success of small businesses and freelancers.